Guidelines for Financial Support by the CAEC

Student Registration Form

Grant Instructions & Application

GUIDELINES FOR FINANCIAL SUPPORT OF PROJECTS OTHER THAN THOSE INITIATED BY THE FULL CAEC COUNCIL

As approved by the Council at its regular meeting on November 24, 1981, and revised on April 26, 1990 and September 24, 1998.

A project to be considered must fall clearly within the Mission and Purpose of the Consortium.
A project must be open to all members of the Consortium.
A project must demonstrate potential for broad appeal to member institutions and their faculty, staff and students.
Project proposals, including those initiated by outside agencies, must be sponsored by a member Institution(s) and demonstrate the involvement of member faculty, staff and/or students in the planning and implementation of the project.
Any project must demonstrate careful planning, including a plan for publicizing and promoting the program to member institutions and the community.
Any project proposal must demonstrate sponsoring institution’s support to insure that the CAEC request is supplemental, i.e., the CAEC portion may not exceed 50% of the total cost of the project.
At typical level of CAEC support is $500 for a project, and in no case can it exceed $2000.
Typically, no more than one payment per institution (as fiscal agent for the project) per year would be made. An institution, however, may be involved in planning and implementation of more than one such project per year.
The recipient institution shall present a written financial report and evaluation of the project wit a brief description of the project activities within 60 days following its completion.
Payment shall be made by the CAEC Treasurer to the fiscal agent named in the proposal upon authorization of the Executive Committee of CAEC Council.
Any unexpended funds remaining from such allocation must be returned to CAEC.
Requests for CAEC funds should be submitted in writing six months prior to the activity in order to allow for their consideration by the CAEC Council before the activity. In the case of short notice opportunities, requests may be considered if they are submitted in writing to the CAEC Chair for action by the CAEC Executive Committee when waiting of the next CAEC Council meeting would prohibit timely action on the request.

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