CHARLOTTE AREA EDUCATIONAL CONSORTIUM GUIDELINES
FOR THE INTER-INSTITUTIONAL STUDENT EXCHANGE PROGRAM

Approved by CAEC Council on November 10, 1992
Membership revision: August 21, 2004

1. Enrollment criteria
   
   
   1. Students. A student must be currently enrolled as a full time, degree-seeking student at the home institution.
      
      
   2. Courses. A student may not enroll for courses offered in summer sessions, or at the graduate level when there is no comparable graduate program in the home institution. Internships, independent studies, directed readings, vocational and continuing education courses are excluded from inter-institutional registrations. Only courses which can be posted for academic credit on the home institution’s transcript (at last as elective credit) are approved for cross enrollment registration.
      
      
   3. Grades. As a general rule, a student must take courses for regular grades (A, B,C etc.). The student may NOT elect special grade types such as Pass/Fail, Pass/No Credit or Audit for courses taken through the CAEC.
      
      
2. Registration Guidelines
   
   
   1. Space Available Basis. Students on their home campus will not be displaced by a CAEC exchange student. Instructors on the host campus will not be asked to overload in order to accommodate a CAEC student.
      
      
   2. Registration and Fees. General registration and collection of regular fees shall be the responsibility of the home institution. Course registration and related activities shall be the responsibility of the student.
      
      
   3. The student must obtain a CAEC Inter-institutional Registration Form from the home campus CAEC representative/Registrar or his/her designee and secure the required signature approvals from the home institution. The student then takes the registration form to the Registrars office at the host institution on the first day of classes for the term in which the desired course(s) is (are) offered.
      
      
   4. The Registrar/authorized officer at the host campus will grant or deny permission for the student to cross-enroll in the course(s) at the host campus. The Registrar’s Office will be responsible for notifying the instructor and other campus officials (if required) of the student’s enrollment.
      
      
3. Policies and Regulations
   
   
   1. Grades and Reports. The host institution shall transmit the grades earned by each CAEC exchange student to the home institution. Both home and host institutions will maintain records on courses, credits, and grades earned by all CAEC exchange students.
      
      
   2. Number of Courses. There is no limit to the number of courses a student may take at a host institution; however, either the host or the home institution may set such limits to coincide with its own academic policies and program. Generally, a student should enroll in no more than two courses at the host institution in any one term.
      
      
   3. Access to Facilities. A CAEC exchange student will have access to all facilities required for the course(s) for which registration is approved and enrollment is granted.
      
      
   4. Jurisdiction. A CAEC exchange student shall be governed by the calendars, appropriate rules, regulations, grading and disciplinary policies of the host institution while in attendance there. Should a question of jurisdiction arise in connection with this policy, it will be answered by the responsible it will be answered by the responsible officers of the host and home institutions.